Initiatives > Analysis/Design > Initiative Management

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Initiatives > Analysis/Design > Initiative Management

What can you do on this screen?

When you click on the Initiative Management folder, you can edit information about the initiative, and when you Expand Expand the folder, you can manage the Team Members, Assignments, and Resources for the initiative. You can access this folder from both the Initiatives > Analysis and the Initiatives > Design screens.

 

Analysis/Design > Initiative Management

Figure 35: Analysis/Design > Initiative Management

Editing the Initiative

hmtoggle_arrow1General Tab
Initiative Management - General Tab

Figure 36: Initiative Management - General Tab

Initiative ID

The Initiative ID is the human readable identification or code of the initiative. This can be any mix of characters and numbers. For example, you could use first two to four letters to show the initiative subject area, the second three numbers to show the level of the initiative, use a letter to show the scope, and add the year the initiative is completed at the end. Using this example, the Kitchen Design module's ID would be: KD-101-M-19.

You can edit the Initiative ID on the:

•Initiatives > Initiatives screen.

•Initiatives > Analysis > Initiative Management screen.

•Initiatives > Design > Initiative Management screen.

Title

The full name or Title of the initiative.

Version

The Version number of the initiative. All initiatives start with version 1. Once the initiative has been approved, you can no longer make changes. To make changes to an approved initiative, you need to create a new version of the initiative. Then you can make the needed changes in the new version.

Status

The Status of the initiative from lowest to highest status:

•Incomplete - the initiative is a work in progress and/or is missing some required data as defined in a business rule.

•Complete - the initiative is complete, including all subordinate/child items.

•Lock for Review

oThe initiative is complete and ready for review.

oYou can only edit the initiative if you have the Review privilege assigned to your role.

oTo change the Status to Lock for Review, you need the Edit or Review privilege assigned to your role.

oTo change the Status back to Incomplete or Complete, you need the Review privilege assigned to your role.

•Locked

oThe initiative is complete and has been reviewed, no more work is allowed.

oNo one can edit the initiative and related content without unlocking the initiative first.

oTo change the Status to Locked, you need the Lock privilege assigned to your role.

oTo change from Locked to any other status, you need the Unlock privilege assigned to your role.

•Approved

oThe initiative is approved for delivery to participants.

oNo more changes can be made to this version, you must create a new version of the initiative in order to make changes.

When you save a change in Status or lock the initiative, the required Business Rules will run to check whether anything is missing or incorrect for the initiative or any of its children. Any identified issues are listed on the Business Rules Results screen. If the status of the initiative is being increased (say from Incomplete to Complete), all subordinate/child items of it will also be changed to that status, if they have a lower status.

For example, an Incomplete task has one subtask that is Incomplete, one Complete, and one Locked. If the task is changed to Lock for Review, the Incomplete and Complete subtasks are changed to Lock for Review. The Locked subtask remains Locked, as it has a higher status.

Department

The responsible Department that leads or owns this initiative. You can change the department, if needed (provided the initiative is not approved).

Owner

The Owner of the initiative is typically the user that created the initiative. You can change the owner to another user, if needed (provided the initiative is not approved or locked). You can also change the owner on the Team Members screen at any time, regardless of the State or Status of the initiative.

The Owner has full control of the initiative that they are the owner of. This includes approving, versioning, editing, and deleting initiatives.

Start Date

The expected Start Date the initiative will start.

End Date

The expected End Date of the development of the initiative.

Scope

The Scope or type of the initiative determines the structure of the learning event on the Design and Develop screens. You can only set the scope when you first create the initiative. You cannot change the scope after you save the initiative for the first time.

•Module(s) - a grouping of one or more lessons.

oLesson(s) - a grouping of one or more sections; each lesson links to a terminal objective.

▪Overview - each lesson has one overview area for content.

▪Section(s) - each lesson has one or more sections that contain the actual content of the course; each section links to an enabling objective.

▪Summary - each lesson has one summary area for content.

•Lesson(s) - a grouping of one or more sections; each lesson links to a terminal objective.

oOverview - each lesson has one overview area for content.

oSection(s) - each lesson has one or more sections that contain the actual content of the course; each section links to an enabling objective.

oSummary - each lesson has one summary area for content.
Distance Learning LessonLesson / Distance Learning Lesson - linked to one terminal objective

•Overview - the lesson has one overview area for content.

•Section(s) - the lesson has one or more sections that contain the actual content of the lesson; each section links to an enabling objective.

•Summary - the lesson has one summary area for content.

•Section(s) - a grouping of one or more chapters; each section links to a terminal objective.

oOverview - each section has one overview area for content.

oChapter(s) - each section has one or more chapters that contain the actual content of the course; each chapter links to an enabling objective.

oSummary - each section has one summary area for content.
MentoringMentoring - linked to one terminal objective

•Overview - there is one overview area for content.

•Subject(s) - there are one or more subjects that contain the actual content; each subject links to an enabling objective.

•Summary - there is one summary area for content.

•Level(s) - a grouping of one or more procedures; each procedure links to a terminal objective.

oOverview - each level has one overview area for content.

oProcedure(s) - each level has one or more procedures that contain the actual content of the level; each procedure links to an enabling objective.

oSummary - each level has one summary area for content.

•Module(s) - a grouping of one or more procedures; each procedure links to a terminal objective.

oOverview - each module has one overview area for content.

oProcedure(s) - each module has one or more procedures that contain the actual content of the level; each procedure links to an enabling objective.

oSummary - each module has one summary area for content.
WorkshopWorkshop - linked to one terminal objective

•Overview - the workshop has one overview area for content.

•Section(s) - the workshop has one or more sections that contain the actual content of the lesson; each section links to an enabling objective.

•Summary - the workshop has one summary area for content.

State

The State of the initiative denotes whether the initiative is Active, Inactive, or Archived:

•Active initiatives can be worked on and can be exported.

•Inactive initiatives can only be viewed.

•Archived initiatives can only be viewed.