What can you do on this screen?
On the IMM screen, you can create and manage the Instructional Media Materials (IMM) that are used in initiatives. IMM are all types of media that can be used in a learning event, including Microsoft® PowerPoint® slides, graphics, videos, models (electronic and physical), and animations.
Figure 307: IMM
On the IMM screen, you can:
•Add a 
IMM to the existing list by clicking on + New.
•Preview 
the:
oAll Resources spreadsheet listing all IMM entries with all the details in LEAD for each entry.
oUnused Resources spreadsheet listing all IMM entries that are not cited anywhere in LEAD.
oMissing File Resources spreadsheet listing all IMMs with an Associated File that is listed with the IMM but cannot be found on the server.
•View and manage all unused IMM on the Unused Resource Management 
screen.
•View the different versions of an IMM by clicking on the arrow 
in the first column.
•Select an IMM and then:
oCreate a New Version 
of an approved IMM, which will automatically flag all initiatives and places within those initiatives where the selected IMM is cited or used.
oPreview the:
▪Related Materials Report that lists every initiative and place within each initiative where the selected IMM is cited or used.
▪Missing File Resources spreadsheet listing all IMMs with an Associated File that is listed with the IMM but cannot be found on the server.
▪Impact Report that lists every initiative and place within each initiative where any previous version of the selected IMM is cited or used.
▪All Resources spreadsheet listing all IMM entries with all the details in LEAD for each entry.
▪Unused Resources spreadsheet listing all IMMs that are not cited anywhere in LEAD.
oReplace 
one IMM with another IMM in the list.
Note: This will replace the IMM everywhere it is used, including in approved initiatives! Hence, you will only see Replace , when you have the Replace privilege as part of your role.
oView 
the IMM information.
oTo approve the IMM, select View and review the information, then select Approve.
Note: IMMs are automatically approved when the initiative that cites/uses the IMMs is approved.
oEdit 
the IMM information, which includes the ability to Update the associated file, as long as the IMM is not approved.
oShow History 
to review the changes made to the IMM, including the user name and date/time of saved changes, and revert to an earlier saved revision.
oDelete 
the IMM, if has not been cited in any initiative. Once you've selected OK to the confirmation message, the Data Item Deletion screen displays. Enter the title of the IMM to confirm the deletion.
Note: You can copy and paste the title from the screen into the field to make it easier on yourself. If you only enter a partial title, the item will not be deleted, and the Data Item Deletion screen stays open, ready for you to try again.
Finding IMM
If you can't find the IMM you're looking for, enter a search term in the Find: field and select Search. The table will list all IMM that contain your search term on the screen.
Alternatively, you can use the Filter drop-down to limit the list of IMM to a specific sub-category, as set up on Customizations screens.
You can click on the column headers of each table to sort the IMM by that column. Clicking on a column header again will reverse the sort. Clicking on the column header a third time will remove the sort. Small arrows in the column header let you know which way the data is currently sorted.
Viewing Versions of IMMs
Select the arrow at the start of the listed IMMs to show the previous versions of the IMM.
Details on the Resources > IMM Table
No
The number (No) column provides a sequential count of the entries, which is not attached to the entries themselves.
Title
The Title or name of the resource. Resources are used or cited extensively in initiatives, specifically, on the following screens:
•Analysis - in the Training Needs Analysis and the Task Analysis.
•Design - in the Training Management Document.
•Develop - in the initiative contents: pages and paragraphs, sheets, and test items.
Number
The Number of the resource could be a document number or other identifying number. The number can be used to distinguish between like-titled resources.
Version
The Version number of the resource. All resources start with version 1. Once a resource has been approved, changes can no longer be made, unless a new version of the resource is created. Then changes can be made as needed in the new version.
When viewing the resource item, you can view a previous version by selecting it from the Version drop-down.
Status
The current Status of the resource. Once the initiative that uses the resource is approved, then the resource is also approved. You can also approve a resource manually by viewing the resource on the Resources tab and then selecting Approve on the screen. You cannot approve a resource from the Edit screen.