What can you do on this screen?
This screen provides you with the ability to review, view and update any resources that are cited anywhere below the selected table of contents item on the Develop tab. This screen shows all the resources cited in:
•Sub-Element>: Page / Paragraph / Caution / Note / Warning
•Sheets
•Certain Test Items
•Storyboard
•Test Instructions
Figure 302: Table of Contents Items > Cited Resources
On this screen:
•Use the Type drop-down to limit the list of resources to a specific sub-category, as set up on Customizations screens.
•Enter a search term in the Find: field and select Search to list all resources that contain your search term on the screen.
•Select the Show Out-of-Date Resources Separately check box to see those outdated resources at the top of the list grouped under: Items to Update.
•Preview 
the All Resources spreadsheet listing all cited resources for the selected table of contents item and all items below it in the tree structure.
•View the different versions of a resource by clicking on the arrow 
in the first column.
•Select a resource and then:
oPreview the Related Materials Report that lists every place below the selected table of contents item where the selected resource is cited or used, the Impact Report that lists every place below the selected table of contents item where any previous version of the selected resource is cited or used, or the All Resources spreadsheet listing all cited resources for the selected table of contents item and all items below it in the tree structure.
oUpdate 
to the latest version of a resource everywhere the selected resource is cited below the selected table of contents item. So, if you selected a lesson, selecting Update would only update to the latest version of the selected resource in that lesson and any sections within that lesson, but not anywhere else that resource is cited within the course.
oView 
the resource information.
oEdit 
the resource information if the resource is not approved.
Note: This will update the resource everywhere it is used in LEAD.
You can click on the column header to sort the entries. Clicking on the column header again, will reverse the sort. Small arrows in the column header let you know which way the data is currently sorted.
Resource Name The Resource Name shows both the name and the number of the resource to help you select the resources you need for the learning event. Version Text The Version Text of the resource. Unlike the Version field, this field is user editable, so you can enter the version number or text of the resource, if applicable. Status The current Status of the resource. Once the initiative that uses the resource is approved, then the resource is also approved. You can also approve a resource manually by viewing the resource on the Resources tab and then selecting Approve on the screen. You cannot approve a resource from the Edit screen. |
Select the resource you want to update to the latest version, then select Update at the top of the Resources table. This will update all versions of the selected resource that are used or cited below the selected table of contents item to the latest version of the resource. So, if you selected a Lesson, selecting Update would only update to the latest version of the selected resource in that lesson and any sections within that lesson, but not anywhere else that resource is cited within the initiative. Note: You can only update to the latest version of the resource that is in LEAD. So, if you have three versions of a resource, versions 1, 2, and 3, and version 1 is currently cited/used in your initiative, you can ONLY update to version 3, you cannot update to version 2. Once the update process has finished, the latest version of the resource is displayed in the list (now without a flag) and any previous versions of the resource are no longer listed (though those may still be listed, if you select a different table of contents item). The New Version flags After you review the item that uses or cites the resource, you can either delete the flag on the Explain Flag screen if no change is necessary, or edit the item that uses or cites the resource. If you are on version 2 or higher of the initiative, you will get a User Edited flag |
